Smart Ways to Choose an Event Organizer for Your Great Event!

Preparing for an event from the very beginning is not a “piece of cake”. It’s not just about the concept, many things need to be planned and prepared meticulously. In situations where organizing an event cannot be handled on your own, a collaboration with an event organizer would be your right choice. Especially when organizing monumental events such as product launching, company gathering, as well as a gala dinner or awarding. Apart from the successful event, we are sure that you definitely want to make the memorable and unforgettable one, right? So, one of the important things for a successful event is choosing the best event organizer.  How will you smartly choose an event organizer for your great event? Let’s check it out!

The Importance of Choosing Best Event Organizer

Besides the good concept and teamwork, organizing a successful event also requires experience. If you haven’t had such experience, an event organizer (EO) can be an option. The EO will design the concept, organize the entire details i.e. the schedule, rundown, tasks of each crew, venue and its decoration, as well as coordinating with vendors. To organize an event, you need to choose the experienced and best event organizer then. Below are the reasons why it is important to choose the best event organizer for your great event.

1. Professionalism

The best EO will bring professionalism to every aspect of event management. They have the trained and experienced team in managing every single thing related to events, from planning to execution.

2. Creativity

Choose an EO that can bring creative and innovative ideas to your event. They will help develop a unique and interesting concept, making your event not just ordinary but special and memorable.

3. Ease of Getting the Best Vendor

EO with a wide network will easily find the best vendors at competitive prices. They can also manage all the technical and logistical needs, providing the necessary equipment and facilities properly.

4. Meet The Client’s Needs

Each event has different needs. The right EO will fulfill all the client's needs and expectations. They will also do their best to meet those expectations.

5. Risk Management

An experienced EO will be able to manage risk. They will have a backup plan to overcome any possible problems that may arise during the event.

6. Time and Cost Efficiency

Choosing the right EO can also save time and costs. They will help you organize everything efficiently and effectively, so you don't have to bother handling the technical details yourself.

Smart Ways to Choose an Event Organizer

To avoid choosing the improper event organizer, you should consider several things before making a decision. With so many options, you may be confused about how to pick which suits best. Don't worry, here are the smart ways to choose the best event organizer that will make your event a great one!

1. Do some initial research

Do research on existing event organizers. You can check their portfolios as well as testimonials from their clients so that you will learn their experiences and reputation.

2. Choose based on your event and budget

Choose the EO that suits the type of your event, whether it is a formal, casual or luxurious one. A formal company event will certainly needs the best EO who has experience in corporate events. Don't forget to choose the one that fits your budget.

3. Check the track record and experience

Next, check the track record and experience of the event organizer, make sure they are relevant to your event. You can also check their social media accounts and websites to see their portfolios.

4. Service provided

Ask about the services they provide, including vendors whom they can collaborate with. If necessary, ask for a detailed portfolio of the services they have provided to their clients. Ensure that the EO you choose can provide all your event needs from planning to execution. Also, check their vendors such as venue, catering, decoration, and entertainment. An EO with complete and quality solutions is definitely worth choosing.

5. Innovation and creativity

Besides the well-managed execution, the initial concept will also be a big deal for creating a great event. Ask for creative and innovative ideas, even the out-of-the-box ones, that the EO can provide according to the concept of your event. An EO that can give a “wow factor” to your event is certainly a good choice.

6. Communicative and professional attitude

Good communication and professional attitude are also matters. Observe whether they are communicative and have professional attitude, such as how they respond to your requests. Make sure they are responsive to all your needs, provide the right solutions, and meet the specified deadlines.

7. Ensure there is a written contract or agreement

To guarantee your cooperation with the event organizer, make sure there is a contract agreement Check the document carefully including service details, prices, schedules and cancellation policies before signing it.

EastPro, Your Chosen Event Organizer

Smartly choosing an event organizer is not only to easily organize an event, but also to ensure your event is successful and memorable. So, never make the mediocre but the great one! Choose the best EO to make an unforgettable event!

EastPro from the Citra Mandiri Kreatif Group is the right choice to bring a "wow factor" to your event. The creative as well as innovative designs and concepts from EastPro Event Organizer will deliver a beyond expectation event.

Gala Dinner of PT PLN Persero on the 78th National Electricity Day with EastPro Event Organizer

EastPro is the best event organizer with experience in managing corporate events such as product launching, corporate gatherings, awarding ceremonies, as well as exhibitions and music festivals. As an “event alliance”, EastPro is also ready to collaborate in crafting your event vision into reality. So, what are you waiting for? Contact us now to get special offers for your great and spectacular event!