To Be an Official Event Enthusiast, Get to Know These Event Terms

Hello, EastPro Friends!

For those of you who often attend events, you must already know how exciting the event world can be. If you're serious about entering the field of events or frequently organizing events like concerts, festivals, or corporate gatherings, it's essential to understand key event terms.

Knowing event terminology not only makes you look more professional but also helps you communicate effectively with EO teams, vendors, and clients. Don't let terms like rundown, FOH, rehearsal, and others leave you clueless. To officially become an event enthusiast, start by understanding these event terms. If you're a beginner, it's time to upgrade your knowledge. Let's explore these terms together!

Event Terms You Need to Know

There are many special terms used in both event planning and operations. Which ones are you already familiar with? Here’s your glossary of event terms to make you an official event enthusiast:

1. Basic Terms in the Event World

• Event Organizer (EO)

  This is the team fully responsible for organizing an event from start to finish. As professional service providers, EOs handle planning, conceptualizing, preparing, producing, and evaluating events. Event Organizers consist of creative teams bursting with ideas, requiring multitasking skills, discipline, and high dedication.

• Event Planner

  The person responsible for planning, designing the concept, and managing the technical details of an event. Event planners are often the masterminds behind an event’s success.

• Venue

  The location where an event is held. Choosing a venue that aligns with the concept is crucial for maximizing the event's atmosphere.

• Rundown

  A detailed schedule of the event’s flow, serving as the main guide. The rundown includes every segment, from the opening to the main session and closing. A well-crafted rundown ensures the event runs smoothly and efficiently.

• Media Partner

  Online or print media that collaborates as promotional channels to spread event information to the public.

• Press Conference

  A special event to announce, explain, or promote an upcoming event. Press conferences are typically held before major events and involve key media outlets and supporters.

2. On-Stage and Backstage Terms

• Stage

  The central platform where the event or concert takes place. It’s the focal point for the audience.

• Backdrop

  The background of the stage, often displaying event information. It can feature text, images, or videos. Backdrops with video displays usually use LED screens.

• Rehearsal

  A pre-event practice session to ensure everything runs as planned. All crew and talents are usually present for rehearsals.

• Show Director

  The person in charge of overseeing the event during its execution. The “captain” ensures everything follows the script. They’re responsible for overall presentation, including decoration, guest star performances, audience comfort, and more.

• Stage Manager

  The person responsible for all stage-related matters, managing lighting, microphones, and stage content.

• Runner

  An individual who acts as the liaison between the show director and other teams.

• FOH (Front of House)

  The front-stage area containing teams or operators managing sound systems, lighting, and multimedia for the event. FOH is often referred to as the technical heartbeat of the event.

3. Terms in MICE and Corporate Events

• MICE

  MICE stands for Meetings, Incentives, Conventions, and Exhibitions. These are large-scale events meticulously planned with a business focus. Examples include trade shows, concerts, and corporate events.

  MICE events are usually organized by professional event organizers like EastPro Event Organizer, known for handling corporate events, exhibitions, festivals, and more.

• Usher

  Personnel who welcome guests and guide them to their seats. Ushers assist guests, provide information, and ensure smooth event proceedings.

• Liaison Officer (LO)

  Unlike ushers, LOs act as coordinators between guests, performers, or VIPs and the organizing committee, ensuring seamless communication and fulfilling their needs during the event.

• Breakout Session

  A smaller discussion session held during larger events like seminars or conferences.

• Early Bird Ticket

  Tickets sold weeks or months before the event, often at discounted prices to attract attendees. These tickets are highly sought after, especially for concerts, where fans rush to secure them.

• RSVP

  Short for the French phrase “Répondez s’il vous plaît,” meaning “Please Respond.” RSVP is included in invitations as a confirmation tool. Guests are expected to confirm attendance, with contact details provided for response.

Let’s Collaborate with EastPro Event Organizer!

Well, Guys, if you’re diving into the event world, understanding event terms is essential. Not only does it improve communication with various parties like vendors and sponsors, but it also demonstrates your professionalism and commitment to the field.

If you’re looking for a partner to organize an epic event, collaborate with EastPro Event Organizer. EastPro is Jakarta’s best event organizer and a MICE event expert with extensive experience managing corporate events and large-scale MICE events for major companies.

EastPro is also well-versed in exhibitions and festival events. With a creative, skilled, and professional team, EastPro will be your “event alliance” in crafting unforgettable events. EastPro Event Organizer is always ready to provide the best solutions.

Let’s create something amazing together!