10 Essential Tools Event Crew Always Carry to an Event

Have you ever attended an event and been instantly mesmerized by how cool and successful it was? From the spectacular stage, crystal-clear sound, excellent lighting, impressive screen displays, and an emcee who keeps all attendees happy, to all the event segments running smoothly. Everything seems perfect. Yup, you must be wondering how the event crew can be this creative! Well, it’s not just because the event crew are creative individuals, but they’re also equipped with essential tools for smooth event execution. So, what are the essential tools event crew always carry that make an event impressive and amaze everyone? Let’s find out!

10 Essential Tools for Event Crew

The event crew works tirelessly with complete and ready-to-go equipment to tackle any challenges that arise. These are not just ordinary tools, but essential tools that the event crew relies on for the smooth running of the event. Let's spill them one by one. 

1. Handy Talkie (HT)

This is a must-have tool at every event for smooth communication. Handy talkies can be lifesavers in the middle of a crowd! The event crew can coordinate directly with other crew members without having to shout. Especially for large events, handy talkies are indispensable for fast and efficient communication. Don’t let miscommunication ruin your event.

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2. Laptop and Tablet

These are the brains behind every event, so they’re also essential. They are used for managing the rundown, crew tasks, and monitoring live events in real-time. Besides that, laptops are useful for presentations and event documentation. Tablets are often used for viewing or revising the MC’s script.

3. Rundown Sheets

Yup, this item must be in the hands of every event crew. It contains details of activities, execution times, responsible parties, and other specifics. Since it ensures that every part of the event runs according to the plan, rundown is also key to the success of every event.

4. ID or Identification Badge

ID or identification badges are mandatory for identification and security during the event.

5. Stationary or Writing Tools

Essential tools like pens, paper, and clipboards must be available to note down all important information, schedule changes, etc. A printer is also important to have on hand if needed.

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6. Gaffer Tape

Ever heard of gaffer tape? If not, now’s the time to get acquainted with this versatile tool. Gaffer tape or cloth tape is a type of adhesive tape. Made of cloth with a strong adhesive that doesn’t leave residue on surfaces, it’s frequently used in many events for organizing cables, marking tables at the sound system, etc. Its strong adhesion and residue-free removal make it incredibly helpful for event crews. Besides gaffer tape, other multitools are also necessary, such as for cutting cables, opening screws, or even just cutting something.

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7. Power Bank and Charger

Event crew never runs out of energy. Their gadgets must always be on fire too. Hence, power banks and chargers are two items that cannot be left behind.

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8. Event Crew Outfit

The event crew’s outfit is also crucial. Comfortable clothing and suitable shoes are key factors for a smooth event. Crew members usually wear uniforms matching the event theme, such as t-shirts, shirts, or formal wear. Event crews need to move quickly, sometimes even run. So, comfortable, flexible outfits and shoes that allow for agile movement while still looking stylish are very important!

9. Drinking Water

Drinking water must always be available in sufficient quantities for the event crew, especially if the event lasts a long time.

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10. First Aid Kit

Safety first! A first aid kit is one of the essential tools for event crews to be prepared for emergencies. A first aid kit containing basic medicines, bandages, antiseptics, etc., is very necessary.

Source: freepik.com

Well, those are the 10 essential tools always carried by event crews. Organizing a cool and successful event isn’t just about having a creative concept and a solid team. The right tools are essential to support the event runs smoothly.

If you want your event to run smoothly and successfully, let’s collaborate with EastPro Event Organizer! EastPro is an event organizer based in East Jakarta with extensive experience in organizing events for various institutions, state-owned enterprises, and other companies. With EastPro, you don’t have to worry because the event crew is always equipped with complete tools and other professional preparations. So, what are you waiting for? Contact EastPro now and make your event a success!