Interested in Becoming an Event Crew? Check Out What You Need to Prepare!

In every lively event like music concerts, weddings, seminars, corporate events, and even state events, there's a hidden world behind the scenes that most people never see. A group of creative, dynamic, and enthusiastic individuals who work hard to create unforgettable experiences. They are the event crew!

Being an event crew member is a proud profession. As part of the event organizer team, working behind the scenes to ensure everything runs smoothly, then seeing the final impressive result brings its own satisfaction. Imagine being a vital part of creating magical moments remembered by the audience. However, becoming an event crew has its challenges. If you’re interested in joining this cool team, check out what you need to prepare and the skills you need to master! Let’s dive in!

What Does an Event Crew Do?

Working as an event crew might seem fun, right? You get to enjoy the event, meet performers like artists and famous public figures, and even get privileged access to the event area for free. But working as an event crew isn’t easy though. They have critical responsibilities because the success or failure of an event largely depends on their work as an event organizer team.

So, let’s get to know what they do. Whether you’re interested in becoming an event crew or just want to understand what an EO crew does when you are hiring their services, this knowledge is surely necessary.

Creative Team

The creative team’s job is creating concepts, planning strategies, organizing event preparations, and coordinating the team and all the performers. This team also includes crew members handling visual design, multimedia, and everything that makes the event visually enchanting.

Venue and Decoration Team

This team is responsible for preparing the venue and its decoration. They coordinate with the equipment team or external vendors.

Operational Team

Executing the event is the primary job of the operational team. This team typically has the most members, including event coordinators, logistics, equipment, transportation, and ushers who direct the guests. The security team also falls under this category. The logistics and equipment teams ensure all technical needs like sound systems, lighting, etc., are complete.

Catering and Accommodation Team

Planning catering and accommodation is the main task of this team. They also ensure that all logistical needs for food and other supplies are sufficiently available.

Administration and Finance Team

All administrative matters for the event fall under this team’s responsibility, including budgeting and financial aspects. 

The team divisions like the above can vary depending on the organizational structure of each event organizer company.

Preparing to Become an Event Crew

If you're interested in joining as an event organizer crew, here are some preparations you need to make. 

1. Strong Intentions and Mental Preparation

As an event crew, you will face various pressures, from tight schedules to a pile of tasks and rapidly changing situations. Therefore, having strong mental resilience is a must.

2. Adaptive and Flexible

You must be ready to work in various conditions. Events can take place anywhere, anytime, and in any situation. So, quick adaptability and flexibility are key!

3. Event Knowledge

Make sure you have basic knowledge about the event industry. You need to understand the different types of events. Each event has unique characteristics. For instance, a music concert is different from a business conference. Understand these differences so you can adapt quickly. Also learn how an event is planned and executed from scratch, the planning, preparation, execution, to evaluation.

4. Skills

Here are some essential skills you should have:

• Leadership

  Working with a team requires leadership skills. If you are trusted as a team leader for an event, you must be able to organize, supervise, or delegate tasks for the success of the event.

• Effective Communication

  As an event crew, you need to communicate well with various parties, including the internal team, event participants, and vendors. Practice good communication skills.

• Time Management

  A tight event schedule requires good time management. Always try to be disciplined and punctual in completing tasks. Set priorities!

• Problem Solving

  This is very important. Some events run smoothly, while others face obstacles. Try to stay calm and think quickly to solve any issues. Practice making quick and accurate decisions, perhaps through emergency situation simulations.

• Attention to Detail

  Events involve many people and many things. Attention to detail is crucial for becoming a successful event crew. This skill is needed to ensure nothing is overlooked during the event execution.

• Multitasking Ability

  Even though each event crew member has specific tasks, you might have to handle multiple tasks simultaneously. So, multitasking ability is also essential. Of course the goal is for the success of the event.

Besides preparation, becoming a professional event crew involves continuous learning. Always learn from experience and strive to improve.

Becoming an event crew is challenging but also exciting. With thorough preparation, continually upside your skill, and having strong mental resilience, you can face any challenge. Every event is an opportunity to learn and grow. Don’t be afraid to try and keep learning.

For those who want real-world experience and the opportunity to work in the event industry, you can join as an event crew through the internship program at EastPro Event Organizer. This is also a golden opportunity for you to learn directly in the field together with “EastPro Warriors” and gain valuable experience. Fill out the form available on this website soon!

EastPro Event Organizer is an experienced event organizer in East Jakarta, managing various events, including MICE (Meetings, Incentives, Conferences, and Exhibitions) such as launching, corporate gathering, awarding, and other events such as exhibition and music festival. You can also collaborate with us for organizing corporate events. EastPro is ready to be your partner for the success of every event.